Twinkle's SEN
Activity Days CIC

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Purpose:

The following guidelines are established to ensure the respectful, safe, and responsible capture and sharing of images during events organised by our Community Interest Company (CIC). These guidelines aim to protect the privacy and dignity of all individuals involved while promoting positive engagement and communication.

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1. Consent and Respect:

Obtain explicit consent from individuals before capturing their images, especially when they are the primary focus of the photograph. Parents are asked to agree to our Group rules on our website when joining and one of these reminds them to only photograph their own children.

Respect the wishes of individuals who decline to be photographed or request not to have their images shared.

Be mindful of cultural sensitivities and avoid capturing images that may cause offense or discomfort.

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2. Permission and Authorisation:

Prioritise the safety and well-being of children, young people, and vulnerable adults by obtaining consent from their parent, guardian, or responsible caregiver before photographing or sharing their images. Written consent is gained from parents before any photos are taken or shared anywhere.

Obtain necessary permissions and authorisations for photography and videography from event organisers, venue owners, or relevant authorities.

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3. Consideration of Context:

Exercise discretion when capturing images in sensitive or private settings, such as personal conversations, medical facilities, or restricted areas.

Avoid photographing individuals in compromising or vulnerable positions that could cause embarrassment or distress.

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​4. Social Media and Online Sharing:

Before sharing images on social media or online platforms, ensure that individuals depicted in the photographs have provided consent for their images to be shared publicly.

Respect individuals' privacy settings and preferences on social media platforms and refrain from tagging or identifying individuals without their explicit consent.

Refrain from sharing images that may compromise the safety, security, or reputation of individuals or the organisation.

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5. Photography Etiquette:

Respect the rights of professional photographers and media personnel at events, and seek permission before taking photographs in their vicinity.

Avoid obstructing views or disrupting the event experience for others while capturing images.

Refrain from using flash photography in environments where it may cause distraction or discomfort.

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6. Ownership and Usage Rights:

Respect intellectual property rights and copyright laws when sharing images captured by others, and ensure proper attribution and acknowledgment of the original creator.

Clearly communicate the intended purpose and usage rights of images taken during events, especially when they may be used for promotional or commercial purposes.

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7. Reporting Concerns:

Report any concerns or incidents related to inappropriate photography or image sharing to the designated safeguarding officer or event organiser promptly.

Take immediate action to address any breaches of these guidelines and ensure that appropriate measures are taken to prevent

recurrence.

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8. Continuous Improvement:

Regularly review and update these guidelines in response to feedback, changing circumstances, or emerging best practices in photography and image sharing.